Australian Embassy in Japan
Australian Embassy in Japan
Opening hours
- Monday
- 8:00 - 17:00
- Tuesday
- 8:00 - 17:00
- Wednesday
- 8:00 - 17:00
- Thursday
- 8:00 - 17:00
- Friday
- 8:00 - 17:00
- Saturday
- Closed
- Sunday
- Closed
2-1-14 Mita, Minato-ku, Tokyo, 108-8361
Our Booking PolicyClick and read “Detail” section, prior to booking an appointment • We are not able to provide the service when incorrect type of booking was made • Bookings should be made in the name of the person who will visit the Embassy
Click and read “Detail” section, prior to booking an appointment • We are not able to provide the service when incorrect type of booking was made • Bookings should be made in the name of the person who will visit the Embassy
Services
If you were able to print a single page renewal form correctly, you are eligible for postal lodgement.
Refer to: https://japan.embassy.gov.au/tkyo/adultrenew_postal.html
Please refer below link for required documents for in person lodgement.
https://japan.embassy.gov.au/tkyo/adultrenew_inperson.html
Refer to: https://japan.embassy.gov.au/tkyo/adultrenew_postal.html
Please refer below link for required documents for in person lodgement.
https://japan.embassy.gov.au/tkyo/adultrenew_inperson.html
From 1 December 2017, Frequent Traveller Passports have been discontinued.
66ページパスポートは2017年12月１日より廃止された。
Adults with more than 2 years validity remaining on their current passport which has full visa pages are eligible to apply for a replacement passport.
リプレイスメントパスポートは成人に適用され、条件として、パスポートの有効期限が2年を超えて残っていること、また、ビザページを使い切ったことが必要。
Replacement passports have the same expiry date as the passport being replaced.
リプレイスメントパスポートは差し替えられるパスポートと同じ有効期限になる。
66ページパスポートは2017年12月１日より廃止された。
Adults with more than 2 years validity remaining on their current passport which has full visa pages are eligible to apply for a replacement passport.
リプレイスメントパスポートは成人に適用され、条件として、パスポートの有効期限が2年を超えて残っていること、また、ビザページを使い切ったことが必要。
Replacement passports have the same expiry date as the passport being replaced.
リプレイスメントパスポートは差し替えられるパスポートと同じ有効期限になる。
Select this option if you are an adult applying for a first adult passport.
Valid for 10 years.
Passport - Adult - First Adult Passport / 成人 (初めての成人パスポート)
10年有効
Valid for 10 years.
Passport - Adult - First Adult Passport / 成人 (初めての成人パスポート)
10年有効
Select this option if you are an adult 75 year or older and intend to apply for a passport valid for 5 years at a reduced fee.
75歳以上の成人用(34ページ)パスポート申請者で、5年有効のパスポートをご希望の場合はこちらをお選びください
75歳以上の成人用(34ページ)パスポート申請者で、5年有効のパスポートをご希望の場合はこちらをお選びください
Fees (standard passport application fees) may apply depending on the reason of name change, supporting documentation provided, and remaining validity of your current Australian passport.
See required documents here: https://www.passports.gov.au/getting-passport-how-it-works/documents-you-need/names-and-name-change
See required documents here: https://www.passports.gov.au/getting-passport-how-it-works/documents-you-need/names-and-name-change
Select this option to apply for passport for a child aged 15 years and under.
Valid for 5 years.
The child applicant does not need to be present at the time of lodgement.
15歳以下の子供用パスポート申請
5年有効
申請者(子供)は申請に立会う必要はありません
Valid for 5 years.
The child applicant does not need to be present at the time of lodgement.
15歳以下の子供用パスポート申請
5年有効
申請者(子供)は申請に立会う必要はありません
Select this option to apply for passport for a child aged 15 years and under.
Valid for 5 years.
The child applicant does not need to be present at the time of lodgement.
15歳以下の子供用パスポート申請
5年有効
申請者(子供)は申請に立会う必要はありません
Valid for 5 years.
The child applicant does not need to be present at the time of lodgement.
15歳以下の子供用パスポート申請
5年有効
申請者(子供)は申請に立会う必要はありません
Select this option to apply for passport for a child aged 16 or 17 years.
Valid for 10 years.
The child applicant must also be present at the time of lodgement.
16・17歳の子供用パスポート申請
10年有効
申請者本人と、片方の親または両親が申請に立会う必要があります
Valid for 10 years.
The child applicant must also be present at the time of lodgement.
16・17歳の子供用パスポート申請
10年有効
申請者本人と、片方の親または両親が申請に立会う必要があります
原本証明コピーは郵送申請が可能です。
郵送申請に必要な書類は下記リンクをご確認ください。
Certified Copy can be requested by postal mail.
Please refer below link for required documents for postal lodgement.
Link: https://japan.embassy.gov.au/files/tkyo/PostalNotarialService_Tokyo_2024.pdf
The Australian Consulate can certify copies of Australian documents, or documents intended for use in Australia. (*Please provide original documents (not photocopies), if you require certified copies for several documents, we may not be able to complete the service at that appointment. If you have any specific instructions, please state in the Comments section.
オーストラリアで作成された書類、またはオーストラリアに提出が必要とされる書類のみが対象となります。原本以外の書類の証明は受け付けられません。 書類が多い場合は即時発行できない場合がございますご了承ください。特別な指示がある場合は備考欄 (Comments) にご明記ください。
郵送申請に必要な書類は下記リンクをご確認ください。
Certified Copy can be requested by postal mail.
Please refer below link for required documents for postal lodgement.
Link: https://japan.embassy.gov.au/files/tkyo/PostalNotarialService_Tokyo_2024.pdf
The Australian Consulate can certify copies of Australian documents, or documents intended for use in Australia. (*Please provide original documents (not photocopies), if you require certified copies for several documents, we may not be able to complete the service at that appointment. If you have any specific instructions, please state in the Comments section.
オーストラリアで作成された書類、またはオーストラリアに提出が必要とされる書類のみが対象となります。原本以外の書類の証明は受け付けられません。 書類が多い場合は即時発行できない場合がございますご了承ください。特別な指示がある場合は備考欄 (Comments) にご明記ください。
On the day of your appointment, you need the following items:
1. Completed English CNI application form, but please do not sign page 3. Your signature will be witnessed by a Consular Officer at the Embassy at your appointment.
https://www.smartraveller.gov.au/sites/default/files/2019-10/form-no-impediment-marriage.pdf
Common mistakes:
Q9 - Please make sure the place of birth is the same as shown on your Australian Passport.
Q13 - for both applicant and partner - please put your mother’s maiden name (full name) in the second line if applicable.
2. Originals passports for you and your partner (photocopies are NOT acceptable).
3. *Ignore if it is the first marriage for the both of you.
If either you or your partner have had previous marriages, please bring the original divorce documentation from the previous marriage. If the documents are not in English, they must be accompanied by an English translation translated by a professional translator.
4. Credit card (Visa, Mastercard, Amex) for payment of the $171.00 application fee.
If your partner is not an Australian citizen, they are not required to attend the Australian Embassy.
Please read this page carefully regarding marriage in Japan: Marriage and Divorce (embassy.gov.au)
https://japan.embassy.gov.au/tkyo/marriage_divorce.html
1. Completed English CNI application form, but please do not sign page 3. Your signature will be witnessed by a Consular Officer at the Embassy at your appointment.
https://www.smartraveller.gov.au/sites/default/files/2019-10/form-no-impediment-marriage.pdf
Common mistakes:
Q9 - Please make sure the place of birth is the same as shown on your Australian Passport.
Q13 - for both applicant and partner - please put your mother’s maiden name (full name) in the second line if applicable.
2. Originals passports for you and your partner (photocopies are NOT acceptable).
3. *Ignore if it is the first marriage for the both of you.
If either you or your partner have had previous marriages, please bring the original divorce documentation from the previous marriage. If the documents are not in English, they must be accompanied by an English translation translated by a professional translator.
4. Credit card (Visa, Mastercard, Amex) for payment of the $171.00 application fee.
If your partner is not an Australian citizen, they are not required to attend the Australian Embassy.
Please read this page carefully regarding marriage in Japan: Marriage and Divorce (embassy.gov.au)
https://japan.embassy.gov.au/tkyo/marriage_divorce.html
Witnessing an Australian statutory declaration
We can only witness signatures on Australian Commonwealth, state and territory statutory declarations for use in Australia.
We will affix our stamps and sign the document in black pen. For further information and declaration form templates visit the https://www.ag.gov.au/legal-system/statutory-declarations
.
When you make a statutory declaration, you are declaring that the statements in it are true. If you intentionally make a false statement in a declaration, you can be charged with an offence.
We CANNOT witness statutory declarations (regardless of jurisdiction) for use outside of Australia, i.e., we cannot witness Australian statutory declarations to be submitted to foreign government entities, embassies or companies etc.
https://japan.embassy.gov.au/tkyo/faq_consular.html#statutory%20dec
Our Notarial Services are provided under the Consular Fees Act 1955, and authorised witnesses have the title of “Authorised Consular Employee” (Consular Officers).
Please confirm whether the receiving authority will accept a witness with the title of “Authorised Consular Employee”.
If the receiving authority accepts the statutory declaration to be witnessed by an “Authorised Consular Employee”, then we can assist you.
We can only witness signatures on Australian Commonwealth, state and territory statutory declarations for use in Australia.
We will affix our stamps and sign the document in black pen. For further information and declaration form templates visit the https://www.ag.gov.au/legal-system/statutory-declarations
.
When you make a statutory declaration, you are declaring that the statements in it are true. If you intentionally make a false statement in a declaration, you can be charged with an offence.
We CANNOT witness statutory declarations (regardless of jurisdiction) for use outside of Australia, i.e., we cannot witness Australian statutory declarations to be submitted to foreign government entities, embassies or companies etc.
https://japan.embassy.gov.au/tkyo/faq_consular.html#statutory%20dec
Our Notarial Services are provided under the Consular Fees Act 1955, and authorised witnesses have the title of “Authorised Consular Employee” (Consular Officers).
Please confirm whether the receiving authority will accept a witness with the title of “Authorised Consular Employee”.
If the receiving authority accepts the statutory declaration to be witnessed by an “Authorised Consular Employee”, then we can assist you.
Australian affidavits
A consular official can administer the oath or affirmation on an Australian affidavit.
• Your lawyer must provide clear instructions as to what they need in and on the affidavit. We can't provide legal information or advice.
• Before you bring an affidavit to us, contact your lawyer. Get their advice and specific instructions.
• If an affidavit contains attachments or is multiple pages, we will bind the pages together. Some receiving authorities don't accept bound documents. Ask the receiving document if they'll accept it.
Learn more about affidavits (Family Court of Australia).
Preparing for your appointment
• Before you request our services, always ask the receiving authority who else can witness it for you. You may not need DFAT.
• Ask the receiving authority in Australia if they also need a DFAT Identify Certificate.
• Bring your passport to your appointment. We must confirm your identity before we can witness your signature.
See how to request our notarial services.
Please send your documents by email in advance.
Consular.Tokyo@dfat.gov.au
A consular official can administer the oath or affirmation on an Australian affidavit.
• Your lawyer must provide clear instructions as to what they need in and on the affidavit. We can't provide legal information or advice.
• Before you bring an affidavit to us, contact your lawyer. Get their advice and specific instructions.
• If an affidavit contains attachments or is multiple pages, we will bind the pages together. Some receiving authorities don't accept bound documents. Ask the receiving document if they'll accept it.
Learn more about affidavits (Family Court of Australia).
Preparing for your appointment
• Before you request our services, always ask the receiving authority who else can witness it for you. You may not need DFAT.
• Ask the receiving authority in Australia if they also need a DFAT Identify Certificate.
• Bring your passport to your appointment. We must confirm your identity before we can witness your signature.
See how to request our notarial services.
Please send your documents by email in advance.
Consular.Tokyo@dfat.gov.au
As each state and territory has different legislation and procedures for witnessing land or property transfer documents, please provide us clear written instructions from an Australian legal practitioner or bank on the day.
If the DFAT Identity Certificate for Identity and Witnessing Certification form is required, please note that there is no charge for the DFAT form, however normal charges for witnessing signatures and any accompanying certified copies apply.
https://www.smartraveller.gov.au/sites/default/files/2019-11/DFAT-Identity-Certificate-Witnessing-Signature-and-Identity-Certification.pdf
- Witnessing a signature on a form or declaration - $85.00 per signature
- Verifying and certifying a copy of a document or part of a document - $85.00 per item
If the DFAT Identity Certificate for Identity and Witnessing Certification form is required, please note that there is no charge for the DFAT form, however normal charges for witnessing signatures and any accompanying certified copies apply.
https://www.smartraveller.gov.au/sites/default/files/2019-11/DFAT-Identity-Certificate-Witnessing-Signature-and-Identity-Certification.pdf
- Witnessing a signature on a form or declaration - $85.00 per signature
- Verifying and certifying a copy of a document or part of a document - $85.00 per item
As each state and territory has different legislation and procedures for witnessing land or property transfer documents, please provide us clear written instructions from an Australian legal practitioner or bank on the day.
If the DFAT Identity Certificate for Identity and Witnessing Certification form is required, please note that there is no charge for the DFAT form, however normal charges for witnessing signatures and any accompanying certified copies apply.
https://www.smartraveller.gov.au/sites/default/files/2019-11/DFAT-Identity-Certificate-Witnessing-Signature-and-Identity-Certification.pdf
- Witnessing a signature on a form or declaration - $85.00 per signature
- Verifying and certifying a copy of a document or part of a document - $85.00 per item
If the DFAT Identity Certificate for Identity and Witnessing Certification form is required, please note that there is no charge for the DFAT form, however normal charges for witnessing signatures and any accompanying certified copies apply.
https://www.smartraveller.gov.au/sites/default/files/2019-11/DFAT-Identity-Certificate-Witnessing-Signature-and-Identity-Certification.pdf
- Witnessing a signature on a form or declaration - $85.00 per signature
- Verifying and certifying a copy of a document or part of a document - $85.00 per item
If your bank form includes the section such as Details of person Authorised to certify (ANZ Bank Part C), Details of prescribed person (Commonwealth Bank, Section 3 ), Certifier Details (Westpac, Part B) , we can verify your identity using the DFAT Identity Certificate form.
https://www.smartraveller.gov.au/sites/default/files/2019-11/DFAT-Identity-Certificate-Witnessing-Signature-and-Identity-Certification.pdf
Please refer to the following information:
Witnessing signatures on documents which also require verification of identity (such as land transfer or mortgage documents)
If you need verification of your identity along with your signature witnessed, we may be able to assist. In conjunction with witnessing signatures, DFAT verifies a person's identity using the DFAT Identity Certificate - Witnessing signature and identity certification form. We cannot complete individual forms from other organisations or agencies (such as banks).
Before approaching us for this service, please ensure you confirm with your receiving authority that the "DFAT Identity Certificate - Witnessing signature and identity certification" form is acceptable, and confirm what documents need certifying in order to verify your identity. We will provide certified copies of your ID documents in accordance with the receiving authority's requirements.
There is no charge for the DFAT form, however normal charges for witnessing signatures and any accompanying certified copies apply.
- Witnessing a signature on a form - $85.00
- Certifying a copy of your ID - $85.00 per item
If the receiving authority must have their own forms completed and will not accept the DFAT Identity Certificates, then you must seek the services of other qualified authorities such as Notarial Publics. You should confirm with the receiving authority that they will accept the documents notarised by these authorities before requesting their services.
https://www.smartraveller.gov.au/sites/default/files/2019-11/DFAT-Identity-Certificate-Witnessing-Signature-and-Identity-Certification.pdf
Please refer to the following information:
Witnessing signatures on documents which also require verification of identity (such as land transfer or mortgage documents)
If you need verification of your identity along with your signature witnessed, we may be able to assist. In conjunction with witnessing signatures, DFAT verifies a person's identity using the DFAT Identity Certificate - Witnessing signature and identity certification form. We cannot complete individual forms from other organisations or agencies (such as banks).
Before approaching us for this service, please ensure you confirm with your receiving authority that the "DFAT Identity Certificate - Witnessing signature and identity certification" form is acceptable, and confirm what documents need certifying in order to verify your identity. We will provide certified copies of your ID documents in accordance with the receiving authority's requirements.
There is no charge for the DFAT form, however normal charges for witnessing signatures and any accompanying certified copies apply.
- Witnessing a signature on a form - $85.00
- Certifying a copy of your ID - $85.00 per item
If the receiving authority must have their own forms completed and will not accept the DFAT Identity Certificates, then you must seek the services of other qualified authorities such as Notarial Publics. You should confirm with the receiving authority that they will accept the documents notarised by these authorities before requesting their services.
Witnessing a signature on a nullification form.
Grateful if you could confirm with the receiving authority that they will accept the witnessing from Authorised Consular Employees.
If possible, please scan your documents and send it to us via email (consular.tokyo@dfat.gov.au) in advance to your appointment. Documents usually contain specific instructions for witnesses.
Preparing for your appointment
• Before you request our services, confirm the receiving authority whether we can act as a witness for you.
• Ask the receiving authority in Australia if they also need a DFAT Identify Certificate:
https://www.smartraveller.gov.au/sites/default/files/2019-11/DFAT-Identity-Certificate-Witnessing-Signature-and-Identity-Certification.pdf
• Bring your passport to your appointment. We must confirm your identity before we can witness your signature.
If you do not confirm the above prior to your appointment, we may not be able to assist with your request.
Grateful if you could confirm with the receiving authority that they will accept the witnessing from Authorised Consular Employees.
If possible, please scan your documents and send it to us via email (consular.tokyo@dfat.gov.au) in advance to your appointment. Documents usually contain specific instructions for witnesses.
Preparing for your appointment
• Before you request our services, confirm the receiving authority whether we can act as a witness for you.
• Ask the receiving authority in Australia if they also need a DFAT Identify Certificate:
https://www.smartraveller.gov.au/sites/default/files/2019-11/DFAT-Identity-Certificate-Witnessing-Signature-and-Identity-Certification.pdf
• Bring your passport to your appointment. We must confirm your identity before we can witness your signature.
If you do not confirm the above prior to your appointment, we may not be able to assist with your request.
As each state and territory has different procedures for Australian Driver’s Licence renewal.
To obtain an overseas Australian driver's license renewal kit, please contact the Transport Authority in your state.
Fees will be charged based on the type and the quantity of services the consular officer is required to do by the Licencing Authority.
- Witnessing a signature on a form or declaration - $85.00 per signature
- Verifying and certifying a copy of a document - $85.00 per item
- Signing or endorsing the back photos - $85.00 per signature
True copies of documents
We can photocopy your original document, and certify it is a true copy.
• We apply the following certification on it: "This is a true copy of the document presented to me". This is DFAT approved wording. We won't alter it.
Photographs
We can certify that your photograph is of you.
• When the consular official confirms you are the person in the picture and sights your valid photo identification, they'll certify it.
• We will state that the photograph is "a true likeness of [your name]". This is DFAT approved wording. We won't alter it.
To obtain an overseas Australian driver's license renewal kit, please contact the Transport Authority in your state.
Fees will be charged based on the type and the quantity of services the consular officer is required to do by the Licencing Authority.
- Witnessing a signature on a form or declaration - $85.00 per signature
- Verifying and certifying a copy of a document - $85.00 per item
- Signing or endorsing the back photos - $85.00 per signature
True copies of documents
We can photocopy your original document, and certify it is a true copy.
• We apply the following certification on it: "This is a true copy of the document presented to me". This is DFAT approved wording. We won't alter it.
Photographs
We can certify that your photograph is of you.
• When the consular official confirms you are the person in the picture and sights your valid photo identification, they'll certify it.
• We will state that the photograph is "a true likeness of [your name]". This is DFAT approved wording. We won't alter it.
As each state and territory has different procedures for Australian Driver’s Licence renewal.
To obtain an overseas Australian driver's license renewal kit, please contact the Transport Authority in your state.
Fees will be charged based on the type and the quantity of services the consular officer is required to do by the Licencing Authority.
- Witnessing a signature on a form or declaration - $85.00 per signature
- Verifying and certifying a copy of a document - $85.00 per item
- Signing or endorsing the back photos - $85.00 per signature
True copies of documents
We can photocopy your original document, and certify it is a true copy.
• We apply the following certification on it: "This is a true copy of the document presented to me". This is DFAT approved wording. We won't alter it.
Photographs
We can certify that your photograph is of you.
• When the consular official confirms you are the person in the picture and sights your valid photo identification, they'll certify it.
• We will state that the photograph is "a true likeness of [your name]". This is DFAT approved wording. We won't alter it.
To obtain an overseas Australian driver's license renewal kit, please contact the Transport Authority in your state.
Fees will be charged based on the type and the quantity of services the consular officer is required to do by the Licencing Authority.
- Witnessing a signature on a form or declaration - $85.00 per signature
- Verifying and certifying a copy of a document - $85.00 per item
- Signing or endorsing the back photos - $85.00 per signature
True copies of documents
We can photocopy your original document, and certify it is a true copy.
• We apply the following certification on it: "This is a true copy of the document presented to me". This is DFAT approved wording. We won't alter it.
Photographs
We can certify that your photograph is of you.
• When the consular official confirms you are the person in the picture and sights your valid photo identification, they'll certify it.
• We will state that the photograph is "a true likeness of [your name]". This is DFAT approved wording. We won't alter it.
Prepare your documents for legalisation overseas
Follow these steps before you request our documents legalisation services.
1. Ask the overseas authority which documents they need. Ask them which ones you must also get legalised. We can't tell you what they may want.
2. Find out if you'll need either an apostille or an authentication for your documents.
3. Confirm the documents are eligible for legalising by DFAT. Please send the document by PDF first so that we can check the signature on your documents with our database in advance. (Consular.Tokyo@dfat.gov.au)
4. If your documents aren't eligible as-is, you may need to get them notarised first. Find a Notary Public in Australia. Send your document to them. Once notarised, we can legalise it.
5. Gather your documents. Check if there's any special requirements for your type of document.
You may have additional steps to take to prepare some documents for legalisation. Learn more about preparing your documents for legalisation.
https://www.smartraveller.gov.au/consular-services/notarial-services/documents
Australian university documents
We can legalise most official university documents from Australian institutions. This includes documents from public and private universities.
We can legalise Australian degrees, awards, transcripts, certificates, letters and other official tertiary documents. We can legalise your original document, or a copy notarised by an Australian Notary Public.
We don't accept any foreign education documents. Even if notarised by an Australian Notary Public.
Follow these steps before you request our documents legalisation services.
1. Ask the overseas authority which documents they need. Ask them which ones you must also get legalised. We can't tell you what they may want.
2. Find out if you'll need either an apostille or an authentication for your documents.
3. Confirm the documents are eligible for legalising by DFAT. Please send the document by PDF first so that we can check the signature on your documents with our database in advance. (Consular.Tokyo@dfat.gov.au)
4. If your documents aren't eligible as-is, you may need to get them notarised first. Find a Notary Public in Australia. Send your document to them. Once notarised, we can legalise it.
5. Gather your documents. Check if there's any special requirements for your type of document.
You may have additional steps to take to prepare some documents for legalisation. Learn more about preparing your documents for legalisation.
https://www.smartraveller.gov.au/consular-services/notarial-services/documents
Australian university documents
We can legalise most official university documents from Australian institutions. This includes documents from public and private universities.
We can legalise Australian degrees, awards, transcripts, certificates, letters and other official tertiary documents. We can legalise your original document, or a copy notarised by an Australian Notary Public.
We don't accept any foreign education documents. Even if notarised by an Australian Notary Public.
About
AUSTRALIAN EMBASSY IN JAPAN
2-1-14 Mita, Minato-ku
Tokyo 108-8361
Tel: 03-5232-4111
OPENING HOURS
Monday – Friday 9:00-12:30 and 13:30-17:30 (Excluding Embassy holidays)
Notarial and Passport services are by appointment only.
Good to know
